Position: Business Manager / Virtual Assistant

When you join the Tara Tooley team you are instantly a key player in an important mission: making real estate dreams come true. If you thrive in a fast paced, proactive, adaptable environment, where your skills are valued and rewarded, we are a great match.

This vital contribution to the team requires the utilizing and continuously learning many different online software programs. Current proficiency in Google (Gmail, Docs, Sheets, Forms and Calendar) is a must and you will be trained on MLS Search and CRM softwares.

Your abilities to be proficient in these software programs and being able to continuously learn are keys to success. Excellent communication skills, from writing and proper grammar to clarity, firmness and finesse with clients is absolutely crucial.

This position is virtual. Most of your time will be spent working directly with Tara.. There will also be times that in person interactions will take place with clients, the team and events.

Top 3 Responsibilities:

1. Manage Tara’s Incoming Gmail by filing, informing, deleting, unsubscribing and archiving. Then building the daily Morning Report based off of incoming emails. 

2. Manage CRM database. Tasks include entering and updating contacts, scheduling themed calls in Zoho CRM and running RPR reports (Real Estate Review reports). 

3. Execute Buyer, Seller, Leads and Morning Report Tasks in Zoho Project by following checklists start to finish and executing Buyer & Seller processes can sometimes be intense as it is very time sensitive with many moving parts. 

Additional Responsibilities: 

• Manage Tara’s Schedule: Schedule and/or put all appointments on Google Calendar, Monitor Calendar to make sure timing works and Tara is ready, and prepare necessary documents for appointments.

• Keep documents up-to-date ( Eg. Greatness Tracker, Lead Tracker, Pay Log and Profit & Loss forms) and help prepare for Tara’s coaching calls. 

• Monitor Tara’s text messages 

• File invoices, input simple bookkeeping entries, collect 1099s from contractors 

• Manage many of Tara’s personal organizational needs. 

Important: You must be a self motivated person that will prioritize your job and completing tasks/needs on time as many tasks are time sensitive. You must be willing to learn and act as a  teachable team player who is comfortable working online and talking with clients. Your work environment should not have distractions as you will need to give your utmost attention when communicating with clients.  

Preference is a Northern Colorado resident or Mountain time zone and 970 area code. 

Starting at 20 hours a week, possibly moving to 30 or 40 hours. 

For more info contact Tara and/or submit your resume to:

Tara Tooley tara@taratooley.com  970-690-7252  

Want to learn more about Tara Tooley Real Estate? Check out taratooley.com/noco